The following information is just a brief guide to understanding the steps of letting a property through our company. We advise you before entering into the reference process to check your own credit file to ensure that there are no default notices or county court judgements, as this will affect your ability to rent a property.
1 Having found the property of your choice you will be required to complete our reference forms and provide us with photo ID (passport / visa or driving licence), proof of address dated within the past 3 months (bank statement, utility bill or driving licence) and your past 3 months / 12 weeks pay slips. If you require a guarantor, the guarantor will also need to provide all forms of identification specified above. We use a referencing company called Rent4Sure. They will search 7 years credit profile and 3 years address history (see 10 - suitable ID and 11 - employment status).
2a An administration fee of £300.00 including VAT will be required in addition with the paperwork in point (1) above. Once this administration fee has been paid the property will be taken off the market for 5 working days whilst your application is assessed.
2b For any additional tenant to be referenced we will require a further payment of £90.00 including VAT
3 Once the references have been sent back to us, a date for you to move in will be arranged.
4 You will be provided with a draft contract and tenants information pack before moving in. It is advised that you read these documents and take advice before signing. Once signed by both parties the contract becomes legally binding.
5 Payment of the first months rent and damage deposit must be paid three days before the start date of the tenancy. The damage deposit will be lodged with the Deposit Protection Service if a Managed property, but if a Let Only the landlord may use an alternative.
6a Tenants will be responsible for payments of gas, electricity, water, sewage, council tax and all other services. M&P Estates Ltd will notify the utility companies and Thurrock Council in writing of the commencement of your tenancy. We would advise you to contact them directly once you move in to ensure that they have your correct date of tenancy and details.
6b If ALL paperwork that has been created for you, including the inventory, is produced and you change your move in date, a fee of £90.00 including VAT will be incurred for administration costs.
7 All rents are to be collected by standing order or bank transfer only.
8 Renewal of the tenancy agreement, after the initial fixed period, will be at a cost of £90 including VAT, this payment will be taken once you have agreed to renew. Renewal will not take place unless this payment is made. This renewal fee applies to the household and is not charged individually.
9 On move out we carry out a detailed move out report on the property at a cost of £140 including VAT, however, this cost is shared on a 50/50 split between the landlord and the tenant, therefore, the fee to the tenant will be £70 including VAT which will be payable when you give your notice and cannot be deducted out of your deposit.
10 ID. We require photo ID which can be in the form of a passport, current full driving licence or certification from either a doctor or solicitor. If you hold a passport that is outside the UK then we will need to check your immigration status before we can proceed with an application.
11 Employment Status We understand that people are employed in many different ways but for referencing criteria the following applies:-If you are employed you will pay PAYE and have a contract of employment.
A. If you are self-employed and work for yourself or a contractor we will require an accountants reference to prove your earnings. If you do not use an accountant we will need to see sight of SA302 forms, which state your earnings.
B. We will use the net income or net profit figure for the purposes of carrying out the financial referencing. We cannot use the gross figure.
C. If you are employed by a company, either M & P Estates or Rent4Sure will contact your HR or Personnel Department. The following information will be required:-
1) Is the applicant in permanent employment
2) Employment start date
3) Employment end date
4) Is the applicants contract greater than the lease term
5) Are the salary details as stated
6) Salary as reported
7) Confirmed job title
1) A full refund will be given, If you have been referenced and met all the criteria and the Landlord pulls out of the transaction.
2) No refund will be given, if your references fail due to the fact that you have failed to disclose adverse credit, you have not provided the specified forms of identification, or you have provided false information in order to obtain a rental property.
3) No refund will be given, if you withdraw from the transaction.
We, therefore, strongly urge you to complete the forms fully and correctly.